QSSK- INTERNATIONAL PROCUREMENT & LOGISTICS OFFICER

by | Jul 17, 2026

 

JOB TITLE: INTERNATIONAL PROCUREMENT & LOGISTICS OFFICER

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, we are looking for a competent, skilled, and experienced International Procurement & Logistics Officer to work in Nairobi, Kenya.

Role Purpose

To own the end-to-end international procurement and freight lifecycle. You will be fully accountable for global supplier sourcing, international shipping coordination, local customs clearing, and securing critical tax/duty exemptions from government regulatory bodies (EPRA, KRA, and National Treasury), ensuring all cargo is delivered safely, legally, and cost-effectively to the warehouse.

Key Responsibilities

  1. Global Sourcing & Supplier Management
  • Actively research, identify, and vet reliable international manufacturers and suppliers for solar panels, inverters, water pumps, batteries, and balance-of-system components.
  • Negotiate competitive pricing, favorable payment terms, warranties, and shipping terms (Incoterms) with international vendors.
  • Initiate, track, and manage international purchase orders (POs), ensuring technical specifications align with engineering team requirements.
  1. Import Compliance & Regulatory Approvals
  • Lead the process of securing technical and import approvals and solar equipment exemptions from the Energy and Petroleum Regulatory Authority (EPRA).
  • Formulate, submit, and track duty/VAT exemption applications through the National Treasury and Ministry of Energy for renewable energy projects.
  • Timely initiate and process Import Declaration Forms (IDFs) via the Kentrade system to prevent shipping delays.
  • Ensure absolute compliance with all Kenya Revenue Authority (KRA) customs regulations, harmonized system (HS) codes, and tariff classifications.
  1. International Freight & Forwarding Coordination
  • Manage relationships with international sea and air freight forwarders, optimizing shipping routes, consolidating cargo where possible, and minimizing transit times.
  • Verify and compile all critical import documentation, including Bills of Lading (B/L), Air Waybills (AWB), Commercial Invoices, Packing Lists, and Certificates of Conformity (CoC) via PVOC partners like SGS, Bureau Veritas, or Intertek.
  1. Local Clearing, Transport & Warehouse Delivery
  • Direct and monitor the activities of contracted local clearing and forwarding agents at the Port of Mombasa and ICD Embakasi to ensure rapid cargo clearance (minimizing demurrage and storage charges).
  • Coordinate reliable local transportation companies to safely move cleared cargo from the port/depot directly to the central Nairobi warehouse.
  • Oversee the offloading process at the warehouse, ensuring physical inventory matches the commercial packing lists, and document any damages or discrepancies for insurance claims.

Qualification and Experience

Education

  • Bachelor’s degree in Supply Chain Management, Procurement, Logistics, International Trade, or a related field.
  • Professional certifications (e.g., CIPS, KISM) are highly desirable.

Experience

  • Minimum of 4–6 yearsof direct experience in international procurement and clearing in Kenya.
  • Direct experience importing solar energy equipment, electrical hardware, or technical engineering components is a massive advantage.

System Proficiency

  • Hands-on experience with the Single Window System (Kentrade), iCMS (KRA), and enterprise resource planning software (experience with Zoho Inventory/Zoho Creator or similar ERPs is highly valued).

Key Competencies

  • Proven track record of successfully navigating and securing clearances from EPRA, KRA, and the National Treasury.
  • In-depth knowledge of international shipping laws, Incoterms (2020), marine cargo insurance, and freight rate structuring.
  • Resilience to unblock shipping bottlenecks at the port or with customs officers proactively.
  • Ability to manage dozens of shipping files simultaneously without losing track of crucial dates, documents, or exemption certificates.

Interested and qualified applicants should submit their applications through the link below:

https://jobs.qsourcing.com/jobs/Careers/735362000019104173/QSSK–INTERNATIONAL-PROCUREMENT-LOGISTICS-OFFICER?source=CareerSite

Note: Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

 

To apply for this job please visit jobs.qsourcing.com.