JOB TITLE: PURCHASE OFFICER – IMPORT PROCUREMENT
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
On behalf of our client, we are looking for a competent, skilled, and experienced Purchase Officer – Import Procurement to work in Nairobi, Kenya.
Job Purpose
To deliver measurable cost savings, ensure high supplier reliability, and maintain efficient procurement cycles. To safeguard uninterrupted production while adhering to organizational procurement policies, including legal, commercial, and risk compliance. To manage the procurement of materials and services, contract management, vendor management, cost optimization, and process compliance.
Key Responsibilities
Materials & Services Procurement
- Procure MRO and spares (maintenance, repair, and operations materials).
- Ensure timely availability aligned with production plans.
- Monitor consumption patterns and inventory norms.
- Identify, develop, and benchmark vendors.
- Manage procurement of rate contracts and AMC with cost-benefit analysis and favorable terms.
- Ensure service quality, SLA adherence, and cost control.
Contract Management
- Draft, evaluate, and finalize AMC, rate, and job/work contracts.
- Ensure legal, commercial, and risk compliance.
- Monitor contract execution and closure.
Vendor Management
- Develop and maintain an approved vendor base.
- Conduct vendor performance evaluation (defect rate, OTIF, cost, delivery, purchase return).
- Negotiate favorable pricing and commercial terms.
- Propose and drive sourcing strategies, risk mitigation, consolidation, and cost-benefit initiatives.
Cost Optimization
- Conduct should-cost analysis.
- Implement annual rate contracts.
- Identify cost-saving opportunities through alternate vendors, value engineering/reverse engineering, consolidation, bulk buying, and localization/import substitution.
Process & Compliance
- Ensure adherence to procurement SOPs.
- Maintain audit and statutory compliance.
- Document processes for audits/ISO.
Coordination & MIS
- Collaborate with production, maintenance, stores, finance, logistics, and IT.
- Ensure smooth PR to PO cycle within defined lead times.
- Aim for zero PO short closures.
- Prepare MIS reports and monthly presentations.
- Conduct spend analysis and identify cost reduction opportunities.
- Dispose of non-moving and slow-moving materials in a time-bound manner.
Productivity & Performance
- Deliver performance objectives set and institute immediate corrective action where performance is below par.
- Proactively manage own learning and development.
- Adhere to the annual leave plan agreed with the line manager.
- Adhere to HR policies.
Reporting
- Prepare and submit reports to relevant stakeholders within agreed format and timelines (daily, weekly, monthly, quarterly).
- Present reports that facilitate informed and sound decision-making.
Key Performance Indicators (KPIs)
Cost & Savings
- Procurement cost reduction: 5–7% YoY.
- Rate contract coverage: 95% of recurring services.
Delivery & Availability
- PR to PO cycle time: ≤ 7–10 days (standard items).
- Stock-out incidents: Zero critical items.
- On-time vendor delivery: ≥ 95%.
Vendor Performance
- Vendor OTIF: ≥ 95%.
- Vendor quality acceptance rate: ≥ 98%.
Contract Management
- Contracts with defined SLA/KPI: ≥ 95%.
- Contract leakage/deviation cases: Zero.
- Timely contract renewal: 100%.
Compliance & Process
- Audit non-compliance cases: Zero major.
- PO accuracy (price, terms, tax): ≥ 99%.
Strategic Initiatives
- New vendor development: 5–10 per year.
- Localization initiatives (import substitution).
- Value engineering.
Qualification and Experience
Education
- Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field.
- Professional certification in procurement (e.g., CIPS) is an added advantage.
Experience
- Minimum of 5 years’ relevant experience in procurement, with at least 3 years in import procurement or steel manufacturing environment.
- Experience in MRO and spares procurement.
- Previous experience in contract management and vendor management.
- Previous experience coordinating ERP systems (e.g., SAP, Oracle, Microsoft Dynamics).
Technical Skills
- Strong negotiation and analytical skills.
- Broad knowledge of procurement best practices and import regulations.
- Professional level proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Project management skills.
Core Competencies
- Strong business acumen and commercial awareness.
- Ability to participate in and lead a team.
- Strong attention to detail and accuracy.
- Interest in learning and keeping abreast of new technologies.
- Excellent communication and interpersonal skills, with the ability to influence senior stakeholders.
- High integrity and accountability.
- Ability to work under pressure and meet deadlines.
Interested and qualified applicants should submit their applications through the link below:
Note: Only shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
To apply for this job please visit jobs.qsourcing.com.