Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
On behalf of our client TOTAL ENERGIES, we are looking for a competent, skilled, and experienced Methods Officer to work in Kampala
Job Title: Methods Officer (Due Diligence & Vendor Management)
Direction : Contracts & Procurement
Reports to: Methods Team Lead
A. Due Diligence Compliance
(i) Maintain an extensive understanding and assist to reinforce the implementation of TEPU’s Due Diligence rules on a day-to-day basis throughout the different functions
(ii) Work closely with C&P Team and Compliance Team to ensure active vendor compliance to the Due Diligence
(iii) Provide information to management by assembling and summarizing TEPU Suppliers panel; preparing reports; making presentations of findings, analyses, and recommendations.
(iv) Capitalize information and communicate Vendors Due Diligence status to our Internal stakeholders within our Internal databases of Information
(v) Promote and implement the Compliance Program of the Group through Third-Party Due Diligence audits
B. Update of Processes / Procedures / Key Performance monitors and particularly;
(i) Draft, update and implementation of referential procedures and the Group Company Rules relating to procurement activities
(ii) Ensure consistency and keep updated C&P local referential and its respect by users
(iii) Ensure the good administration and filing of all C&P documents
(iv) Implement the archiving policy for all supply chain documentation within the defined storage locations in affiliate and Group and keep updated an archiving tracker of the C&P entity
(v) Conduct induction sessions for onboarding new personnel within the affiliate and external stakeholders (suppliers, regulatory authorities….) to increase knowledge of the supply chain processes and values of the affiliate
(vi) Implement and follow-up action plans related to audit findings
C. Oversee Markets intelligence/monitoring
(i) Gather and process information on purchasing, markets regionally and with local suppliers
(ii) Conduct regional and local market surveys to establish an understanding of the supplier market per category with a view to supporting the National Content team with improved Local content maximization, drive the registration to the Petroleum National Supplier Database wider pool of strategic partners that improve the supply chain performance
(iii) Support Buying and Contracts engineers when performing market studies
D. Supplier Management
(i) Implement an efficient Supplier management process within the affiliate through pre-qualification rounds, performance monitoring, promotion of progressive qualification of local suppliers in line with National Content targets for sourcing locally available goods and services
(ii) Improve and keep updated the supplier pre-qualification process/procedures in line with the Group referential and best industry practices
(iii) In collaboration with TGP division, participate in the development of a reference supplier database for the Group
(iv) Maintain a local supplier data base to support market intelligence, trends analysis and selected procurements
(v) Support contracts engineers when performing supplier evaluations and remain accountable for the proper record keeping of the outcome of the evaluation exercises
(vi) Identify of the affiliate ten top suppliers and coordinate with the Contracts and Buying teams to perform the
annual performance evaluation of these identified
(i) Develop quarterly third-party Due Diligence status and trends reports and submit to C&P Manager, Affiliate Compliance Manager and Group Audit team.
(ii) Consolidate and implement C&P reporting.
(iii) Follow up the update and alignment of affiliate C&P procedures with Group referential and regulatory requirements.
(iv) Ensure all CP procedures are uploaded to the affiliate CMS
(i) Facilitate the internal communication between C&P and other entities of the affiliate for procurement matters (ii) In liaison with the National Content team, support quarterly supplier development engagements
(iii) Liaise with the TGP division about procurement activities and promote exchange of information with the other Affiliates (benchmarking, exchange of best practices) and with the external entities about procurement activities
G. The Job holder adheres to the H3SE rules
(i) Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
Qualifications and experience
: Bachelor’s degree in Business, Law, Procurement, or related field
- 5 years’ experience in a business, legal or commercial role. Experience in contracts & procurement function in the Oil & Gas Industry is an added advantage
- Very good knowledge of Supplier category management is also an added advantage
- Personal Abilities: Advanced Management and Human Relations, Planning and problem solving oriented, strong organization and coordination skills, excellent analytical and communication skills.
- Advanced level in Contracts technical Competencies required
- Good written (drafting) and verbal communication skills
- Knowledgeable in the Group Compliance program
How to apply:
All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy “QSSU-TOTAL-MO-METHODS OFFICER”
Deadline for applications is not later than 5:00 pm, Thursday 18TH August 2022.
Only shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
To apply for this job please visit qsourcingservtec.applytojob.com.