• Full Time
  • Uganda

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, we are looking for a competent, skilled, and experienced Bids, Contracts & Procurement Manager to work in Uganda.

Job Purpose

The Bids, Contracts & Procurement Manager will be responsible for the supply chain management that includes; participating in generating new orders, sourcing for suitable suppliers, placing new orders, arranging transportation, delivery confirmation, and monitoring proper utilization.


Procurement Roles

  • In conjunction with the departmental heads, anticipate and generate timely and accurate requests for internal orders.
  • Handling bids and contracts with bids Officer to ensure no bids are missed.
  • Working on bid documentation and soliciting of prices.
  • Participate in bid evaluation process.
  • Purchases of less than UGX 200,000 are approved by the respective Branch Accountants through weekly petty cash budgets
  • Purchases of more than UGX 200,000 are approved by the Finance Manager in consultation with the Finance Director and/or Medical Director.
  • In consultation with the branch accountants, respond to requests for quotation (RFQ) from external clients with appropriate and competitive prices.
  • In consultation with the Finance Director and/or Medical Director, prepare and submit competitive bids, tenders, prequalification’s and RFQs
  • Keep a database of bid/prequalification’s/proposal submissions and communicate this information on a weekly basis to the Marketing Manager for follow-up.
  • Source for suitable and competitive prices within and outside Uganda, either for internal usage or for external clients.
  • Keeping and continuously updating a supplier database with detailed supplier and product specifications (Locations, contacts, prices, brands, manufacturers, packaging, their qualifications, delivery times, and potential future purchases)
  • Review and analyze all vendors/suppliers, supply, and price options before procuring items
  • Negotiate the best deal for pricing and supply contracts before procuring items
  • Ensure that the products and supplies are high quality

Managerial Roles

  • Managing supplier relationships in term of price negotiations and flexible payment terms.
  • Sourcing for items for bids.
  • Solution and product research
  • Inventory management
  • Procurement process optimization
  • Supplier evaluation and selection
  • Risk and compliance management
  • Contract negotiation
  • Data analysis
  • Managing staff in the department, time tables and assignments.
  • Any other role/s that may be assigned from time to time.

Key Performance Indicators


  • Percentage of rejections for both internal and external supplies. Goal: zero rejections.


  • Monthly procurement of supplies. Goal: Procure items by the 10th of every month
  • On-time delivery of supplies. Goal: Process new order with in one (1) week.
  • Purchase order accuracy. Goal: Determine accurate monthly consumption, buffer stock and no over or under stocking.

Cost saving

  • Getting the lowest price for the highest quality. Goal: Comparing prices from at least three (3) suppliers before purchase

Qualifications and Education required;

  • Bachelor’s degree in Procurement and Logistics
  • CIPS
  • Solid knowledge and understanding of procurement processes, policy, and systems
  • Three (3) years previous experience as a procurement officer or a related position
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  • Ability to analyze problems and strategize for better solutions
  • Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Ability to work well with management and staff at all levels.
  • Goal-oriented and organized team player

How to apply:

All candidates who meet the criteria outlined as above are encouraged to apply under the job vacancy QSSU-OTT-BCPM- Bids, Contracts & Procurement Manager”.

Follow the link below to apply; https://qsourcingservtec.applytojob.com/apply/enQy9sOjBH/QSSUOTTBCPM-Bids-Contracts-Procurement-Manager


Deadline for applications is not later than 05:00 pm, Thursday, 20th October 2022.

Only shortlisted applicants will be contacted.



To apply for this job please visit qsourcingservtec.applytojob.com.