Website EALS


About this Job

Q-Sourcing Limited, trading as Q-Sourcing Servtec, is a manpower management solutions firm operating in the East African Region in the countries of Tanzania, Uganda, Kenya, Rwanda, and South Sudan.

On behalf of one of our Tanzania based client, we are looking for a competent and experienced Port Documentation Officer.

Reporting To: Port Operations Manager.

Position Objective.

  • This position is responsible for port operational activities for the Project.

Key Responsibilities.

  • Receiving and dispatching all equipment and shipments related to the Project.
  • Tracking casing and equipment to ensure that all equipment is loaded as planned.
  • Checking information in the port and internal systems against actual documentation and ensuring cargo is handled appropriately (including delicate sensitive material & hazardous cargo).
  • Coordinating the berthing of the supply vessels.
  • Liaising with port crew to ensure safety and load stability.
  • Assuring supply vessels are loaded and unloaded in a timely manner.
  • Preparing all relevant documentation including
  • Manifests and dock receipts.
  • Providing accurate reporting on vessels’ movements.
  • Maintaining the vessel schedule.
  • Filling and providing appropriate logs where required.
  • Liaising, monitoring, and controlling all activities in the port to ensure meeting all stages of Internal/External stakeholders established schedule.
  • Liaising closely with Port Operations Manager, Supervisors, and operations Staff of Client to ensure smooth running of vessel operations.
  • Responsible for estimating MHE and truck requirements for all port calls.
  • SPOC for all vessel loading and discharging activities.
  • Prepare records and other reports for follow-up on shipments received/dispatched and correspondence for re-routing of these shipments
  • Supervise the safe dispatch of supplies and equipment from port to destination.
  • Participate to all safety training as required.
  • Adhere to all HSE requirements of the project.
  • Any other work that may be assigned by Management.



  • Diploma or above in Shipping, Port Management, Transport & Logistics, or any other related discipline.

Professional Qualification.

  • Excellent knowledge of oil and gas industry.

International codes, and standards and HSE regulations.

  • Lifting & Rigging, Banks man certificate.
  • Customer Service


  • At least 5 – 10 years’ relevant working experience in a similar position.
  • Appropriate experience in the Oil & Gas Industry.
  • Extensive experience of loading and discharging vessels.
  • Vast knowledge of port processes.


  • Excellent interpersonal skills.
  • Ability to work under pressure.
  • Attention to details.
  • Good communication skills both verbal and written.
  • MS Office skills.
  • Problem solver.
  • Team Player.

Application procedure:

All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to:  or the link below not later than 03rd JUNE 2023.

For further clarifications call 0692 961 040

Only shortlisted applicants will be contacted.

This position is open for Local only.


To apply for this job please visit