• Full Time
  • Nairobi


About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

We are looking for a competent, skilled, and experienced HR and Admin Executive to work in Nairobi.

Job Role Description

Reporting to the HR & Administration Manager, the role is responsible for supporting the HR & Administration Manager in the attainment of the company HR strategy by aligning and delivering on HR administration activities of initiating & processing of consolidated payroll, leave management, Training needs, medical insurance, procurement and staff advances to both internal staff and clients in a timely and professional manner.

Functions/Key expected results

  • Originate the consolidated payroll process for both internal staff and outsourcing clients in line with agreed client service level agreements, and work orders for both weekly and monthly payments.
  • Provide pay slips as may be required from both staff and outsourced clients from time to time.
  • Consolidate, track and report on staff annual leave with support from business units/line managers
  • Compile staff training needs and liaise with respective line managers for implementation
  • In coordination with project Administrators, ensure medical cover through insurance or on-site for all staff and outsourced clients in line with service level agreements.
  • Support the HR & Administration Manager with new staff onboarding. I.e., induction, orientation etc.
  • Process staff advances in line with policy provisions
  • Responsible for initiating the procurement process with guidance from HR & Administration. I.e., consulting the businesses for procurement needs.
  • Ensuring that all staff has job descriptions and Key performance indicators for their roles.
  • Requisition for staff IDs as approved by HR in conjunction with supplier.
  • HR & Administration Manager for day-to-day reporting on strategy and approvals
  • All other Line departments-stakeholder in the HR process for guidance in managing employee issues (performance management, training needs, procurement needs payroll, etc.)

Academic, Knowledge and skills

  1. A Bachelor’s Degree in Human Resource Management
  2. Post graduate Diploma in HR would be of added advantage.
  3. HR professional membership is desired
  4. Consultancy industry and business awareness
  5. Excellent planning & Organisation skills.
  6. Knowledge of payroll management, basic accounting, and proficiency in Excel is desired
  7. Excellent interpersonal skills.
  8. Tact, swiftness, and attention to detail are a MUST
  9. Knowledge of statutory financial compliance i.e. with KRA, NSSF, NHIF, and NITA is a must.
  10. Excellent problem-solving and decision-making skills
  11. Expert knowledge of the Uganda labour laws and familiarity with the International Labour laws

Previous Relevant Work Experience Required.

  • At Least 3 years of generalist Human Resources Experience.

Application procedure:

Interested and qualified applicants should submit their applications through the link below.



Only shortlisted applicants will be contacted.


To apply for this job please visit qsourcingservtec.applytojob.com.