JOB TITLE: MULTI-DISCIPLINARY ADMINISTRATIVE ASSISTANT

JOB DETAILS

Reports to: Country Director

Location: Magana, Kikuyu

The role is responsible and accountable for areas related to supporting the accounting and operational functions at our client’s site.

DUTIES AND RESPONSIBILITIES:

Accounting:

Entering sales invoices for customers in the appropriate system ;
Reception of suppliers’ invoices, verification of compliance with the internal procedures, and recording them;
Transfer of invoices for approval as per procedures;
Entering daily sales from the various points of sale;
Possibly prepare payment vouchers and process cheques/online payments as per procedures;
Petty cash reconciliations

General Business Administration:

Handling incoming calls from suppliers;
Create purchase orders, submit them for approval and when finished, share them with suppliers
Create production orders for the production team;
Record goods received from suppliers in the system;
Record outgoing goods in the system;
Handling incoming and outgoing documents (receiving, transmission, follow up, filing); and
Organize the circulation of documents between the head office and the different points of sales.
Submission of documents to local authorities when required

Human Resources:

KNOWLEDGE, SKILLS AND EXPERIENCE:

Minimum of University degree in accounting or business administration
Minimum of 4 years of experience in a similar role
Ability to navigate and utilize sophisticated online accounting, inventory management and CRM softwares
Excellent Excel, Word skills
Ability to organize and plan
Knows how to file and archive documents

Application procedure:

Interested and qualified applicants should submit their applications through the link below.

Only shortlisted applicants will be contacted. Q-Sourcing Servtec is an equal opportunity employer.

Any solicitation will lead to disqualification

To apply for this job please visit form.myjotform.com.

QSSK-BB-MDAA MULTI-DISCIPLINARY ADMINISTRATIVE ASSISTANT