• Full Time
  • Kampala

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda and South Sudan.

On behalf of our client, we are looking for a competent and experienced Executive Assistant to the Chief Executive Officer.

Job Purpose

The Executive Assistant shall be responsible for conserving the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating related telecommunications.

Duties and Responsibilities:

  • Prepares and shares daily, weekly, monthly and/or quartely reports by collecting and analyzing information as assigned by the CEO.
  • Conducts research, collects and analyses data to prepare reports and documents that are relevant to the CEO’s scheduled meetings, conferences, workshops, and presentations.
  • Prepares and edits correspondences, communications, presentations and other documents on behalf of the CEO.
  • Designs and maintains databases of CEO stakeholder contacts, as well as special project/research assignments.
  • Files and retrieves documents and reference materials, critical to CEO’s daily schedule.
  • Collates and manages data received in CEO’s office, and presents relevant aggregated and analyzed reports.
  • Manages and maintains CEO’s schedule, appointments and travel arrangements.
  • Arranges and co-ordinates meetings and events, and therefore records, transcribes and distributes minutes of these meetings.
  • Monitors, screens and responds to incoming communications, as well as answers and manages incoming calls together with receiving and interacting with incoming visitors of the CEO.
  • Liaises with internal staff at all levels, and co-ordinates project-based work, as assigned by the CEO.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Acts as the Chief Executive’s office manager by keeping up with office supply and inventory as well as organize and maintain the office filing system.
  • Represents the executive by attending meetings in the executive’s absence.
  • Maintains customer confidence and protects operations by keeping information confidential.

Qualifications and  Experience

  • Degree or Diploma in a related field
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Three years of work experience providing support at a high management level as an Executive Assistant
  • Excellent research skills using the internet, relevant networks, etc
  • Excellent verbal and written communications skills.
  • Experience managing calendars and scheduling meetings through co-ordination

Key skills and competencies

  • Organizational and planning skills
  • Communication and presentation skills
  • Information gathering and monitoring skills
  • Problem analysis and problem-solving skills
  • Good judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team member
  • Attention to detail and accuracy
  • Adaptability

How to apply:

All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy “QSSU-QSS-EA-Executive Assistant

Click here to apply:

Note:

Deadline for applications is not later than 3:00 pm, Thursday 2nd March 2020.

Only shortlisted applicants will be contacted.

Q-Sourcing Servtec is an equal opportunity employer. Any solicitation will lead to disqualification

 

To apply for this job please visit form.myjotform.com.